SCRUM: All the different Meetings

Sprint Planning Meeting

• Planning must be done at the beginning of every sprint cycle.
• Team selects items from the product backlog they can commit to completing
• Sprint backlog is created by the entire team.
• Tasks are identified and each is estimated (1-16 hours)
• Collaboratively, not done alone by the ScrumMaster
• An Eight hour limit applies to this meeting. During the 1st 4 hrs The Product owner and team prioritizes the product backlog and later only team plans the sprint and creates the Sprint Backlog.
• Time limit: 8 hrs

Daily Scrum (Daily Standup) Meeting

Daily Scrum is more like a daily project status meeting which is very short and nothing other than the status can be discussed. The following are the key characteristics of Scrum.

• Daily and starts precisely on time.
• Daily Scrum must happen at same location and every working day at same time
• Only Scrum Master and Team members can speak (anyone can join)
• Not for problem solving (no discussions on reasons/approach etc.)
• Everyone answers 3 questions and the Scrum Master documents this:
  • What have you done since yesterday?
  • What are you planning to do today?
  • Anything in the way (issues/concerns). The resolution cannot be discussed in the Scrum. It should be discussed after.
• Time limit: 15-minutes

The Sprint Review Meeting

• Outcome of the sprint is reviewed. What is completed and what is left.
• A demo is provided of the completed work only.
• Team and anyone from outside can participate (Open House)
• Time limit: 4 hours.

Sprint Retrospective Meeting

• This meeting is for identifying and implementing continuous process improvements
• Two questions are asked:
  • What went well in the Sprint?
  • What could be improved in next Sprint?
• The outcome is what to Start / Stop / Continue.
• This is attended by team, ScrumMaster and Product Owner.
• Time limit: 3 hrs